• Conference/Event/Program Coordinator

    Location US-NJ-Rockaway
    Posted Date 2 weeks ago(5/9/2018 10:26 AM)
    # Positions
    1
  • Overview

    ABM has an immediate opening for a Conference Coordinator.
    The Conference Coordinator position is a highly visible role which demands extensive customer service skills, a high level of professionalism and willingness to handle the administrative details of conferences.
    The ideal candidate must thrive in a challenging and fast-paced atmosphere where prioritizing and multi-tasking are the norm. Exceptional attention to detail and first-class organizational skills are mandatory. We are seeking a resourceful, meticulous conference coordinator who is looking for increased responsibilities, interaction with clients and the opportunity to grow.

    Responsibilities

    • Work with team to plan and develop programs, agendas, budgets and services according to event/conference requirements.
    • Coordinate the awards entries and in-house logistics.
    • Maintain and update conference websites.
    • Gather competitive proposals and negotiate contracts with service providers and suppliers at hotels and venues as required.
    • Handle logistics and tracking for these events including attendee registrations, exhibitor materials, speaker coordination, customer service, and assisting with on-site event management.
    • Prepare reports and post-event as required for events
    • Develop and format meeting templates to assist in the pre-planning of annual conferences.
    • Manage faculty files, bios, images, session descriptions and other required items for participation.
    • Send and track correspondence with faculty and respond to emails and phone calls.
    • Data entry and daily administrative functions.
    • Coordinate creation of event publications, collateral and signage materials.
    • Track and produce registration reports, issue visa invitation letters, manage cancelled registrations, and perform updates in registration system.
    • Work on online registration forms using Regonline.
    • Ordering, packing and shipping materials to/from conferences.
    • Perform administrative duties including processing vendor invoices, reimbursements, filing, copying, etc.
    • Manage, maintain and organize conference files on company server.
    • Take detailed notes during team meetings.
    • Manage receipts, invoices and materials for digital storage, reimbursements and client billing for final budget.

    Qualifications

    • College degree preferred / work experience considered
    • Experience in fast-paced office environment required, excellent organizational and communication skills
    • Proficiency in MS Office required
    • Experience using Regonline and OpenWater (or similar tracking software) strongly preferred
    • Ability to meet tight deadlines and prioritize time
    * ABM is an EO Employer. We offer a competitive salary coupled with full benefits. Come join a winning team and have some fun at work!!!

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